About Us | Meeting Minutes

Board Meeting Minutes - November 17, 2016

Present:

  • Brad Glover, Vice-President/Treasurer (First Bank Richmond)
  • Aubrey Blue, Secretary (Cope Environmental Center)
  • Jenie Lahmann (Morrisson-Reeves Library
  • Rob Tidrow, (Richmond Community Schools)
  • Beth Fields (Wayne County Government)
  • Randy Baker (Richmond Power and Light)
  • David Burton (Burton & Simkin Attorneys)
  • Lynn Knight, (Earlham College)
  • Richard Peterson (Porter Advertising, LLC)
  • Jane Holman (Executive Director, WayNet.org, Ex-Officio)

Absent:

  • Pam Merchanthouse, President (Friends Fellowship Community)
  • Tim Love (Reid Hospital & Health Care Services)

Call to Order:

Vice-President Brad Glover called the meeting to order at approximately 12:06 PM in a conference room at First Bank Richmond.

Approval of Minutes

Rob Tidrow motioned the approval of the minutes dated September 15, 2016, seconded by Jenie Lahmann and the motion passed unanimously.

Old Business

Update on open board position: After meeting with Erica Coulter and a few emails, she has decided that she would like to wait one year with her new position at Girls' Inc. until she accepts any positions on any boards.

Jane, Brad, Pam and Aubrey will be meeting on December 5 th to discuss possible nominees. If any board member has suggestions, please email Jane.

New Business:

There has been a request from an interest group to start a "Volunteer Calendar" on Waynet.org. After a lengthy discussion, there was a motion made by David Burton to give Jane the authority to move forward with this organization to put together a calendar of opportunities. This includes charging a onetime fee of $100, Jane can use 4 hours of her time (as well as her time approving requests coming in) and then we must modify the existing posting policy to go along with the calendar (i.e. add the wording, "Tax-exempt"). Rob Tidrow seconded and the motion passed unanimously.

A few of the items that came out of this discussion include sending out a press release and possibly hosting a Chamber Event (i.e. a breakfast). It was mentioned that we use a Chamber Event to explain Waynet.org and possibly even partner with a for profit organization. Richard Peterson said that he would pay for a breakfast if we did a Chamber Event. Jane will have an answer for him in January.

Balance Sheet

The balance sheet was reviewed. Waynet is under budget right now. Board members admitted to falling behind on trying to acquire new members! Pal-Item has also discontinued their membership ($500) and Detox to Rehab will probably not renew either ($300). We are hopeful to receive Reid's membership in November or December ($2500).

Applying for grants was mentioned during discussion. With Waynet.org not being a 501(c)3 it is hard to receive grants. However, we did receive one in the past by partnering with another organization. Partnering with MRL was one suggestion. Jenie discussed ways to get members. We need to use success stories, with strong testimonials, and do a social media campaign. It would be great if we could find a person that is recognizable to the public.

Brad also suggested that we look over our membership levels again. Once we update the levels, we need write the perks in membership letter and also gently ask people to raise their membership levels.

We are still not able to do online billing/credit card processing. Brad will get the information to Jane after December 5th.

The board figured the amount that we need to raise to have a "cushion" in our budget is $5,000 more per year.

Richard made a motion to approve the financial statement and Rob Tidrow seconded that motion. The motion passed unanimously.

2017 Projected Budget

The group went over the 2017 projected budget. David Burton made a motion to approve the budget and Rob Tidrow seconded that motion. The motion passed unanimously.

Director's Report

Jane reviewed the Director's Report.

Jane provided an update on membership (two new members!) as well as an update on County Connections.

Tim Love took care of the printer. They took the old printer and brought a new color printer that has a lot of toner. Thank you, Tim!

The next meeting is scheduled for January 19, 2017, location to be determined.

Adjournment:

Being no further business, Richard Peterson made a motion that the meeting be adjourned at approximately 1:13 PM. Randy Baker seconded that motion.

Respectfully submitted,

Aubrey Blue, Secretary

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